Should your access control solution be cloud-based or stay On-Prem?

As we discussed last month, there is a growing trend toward migrating solutions to the cloud. Security is one of those where we see this conversation coming up more often. This month we continue to explore the pros and cons of On-Prem security features versus those that are cloud based by looking into access control solutions.

On-Prem vs ACaaS

When choosing an access control system, businesses are usually given two options: an On-Prem system, or a cloud-based system. Traditional providers have typically only offered an On-Prem option. However, with the increasing popularity of Software as a Service (SaaS), some are considering Access Control as a Service (ACaaS). While many access control providers offer similar features, there are some key differences between cloud-based and on-prem access control systems. Which access control system is right for your business will depend on your unique needs and preferences. 

Traditional access control solutions typically have servers, applications, and software deployed on-site, whereas ACaaS is hosted remotely. Some providers of “On-Prem” platforms are already working on a path to migrate their systems to an ACaaS solution, so for the most up-to-date information, please contact our team. 

On-Prem Pros:

• For organizations with strict security requirements at an enterprise level, On-Prem is the solution of choice. 
• The software offers sophisticated configuration and thick client applications with advanced features. 
• On-Prem solutions will use less of your WAN resources. 
• The solution is not internet dependent. 
• There is more flexibility to build your own system, based on preferred hardware and components.

On-Prem Cons:

• A larger capital investment is required upfront. 
• There is a potential that hackers are already well acquainted with old technology used in some legacy systems.  
• Each server and client workstation will need updating to the latest software version every time there is a patch or upgrade. 
• Licensing can be cumbersome to navigate when dealing with multiple sites, users, functions, and credentialling.
• Servers require a dedicated physical space that must be temperature controlled with a robust HVAC system.  

ACaaS Pros:

• System/software upgrades are automatically installed by the service provider, ensuring the system and applications are always up-to-date. 
• Less up-front investment is required.  
• It is an excellent tool for successfully scaling business operations.  
• No server setup is required. 
• Generally easier and less expensive to maintain, a cloud-based solution offers backend management handled by the vendor that hosts the server. 

ACaaS Cons:

• Businesses with specific compliance and high-level security requirements may find it difficult to find an ACaaS system to meet their needs.
• Overall system security is completely dependent on the manufacturer.
• SaaS models are also based on usage, so the cost may fluctuate depending on the number of users and types of features enabled. 
• ACaaS solutions have limited configuration capabilities.
• Some providers have proprietary hardware and application that lock end users into a long-term commitment.

Some ACaaS systems offer a hybrid solution where a local or Windows client is required for configuration and/or complete system functionality. This can blur some of the benefits between the ACaaS vs On-Prem system. This is crucial to consider if the goal is to move to a truly cloud-based platform.